Statutes

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FIRST STATUTES OF THE UNIVERSITY OF ENGINEERING AND MANAGEMENT, JAIPUR, 2012

CHAPTER – I

PRELIMINARY

• Short title and commencement –  

1. These statutes may be called the First Statutes of the University of Engineering and Management, Jaipur.
2. 1. 1. They shall come into force from the date of their approval by the State Government.

• Definition – 

1. In these Statutes, unless the context otherwise requires, –
   1. “Act” means The University of Engineering and Management, Jaipur, Act 2012 (Act No. 5 of 2012 of the Government of Rajasthan);
   2. “Authorities of the University” means authorities specified in Section 21 of the Act and includes authorities incorporated by these Statutes; and  
   3. “Board” shall mean the Board of Management of the University
2. Words and expressions used but not defined in these Statutes shall have the same meaning assigned to them in the Act.

CHAPTER – II

CONSTITUTION, POWERS AND FUNCTIONS OF THE AUTHORITEIS

PART-I

The Board of Management

• The Board of Management – (1) Nominations shall be made for three years. Re-nomination can be made for three years at a time. Vacancies due to resignation or otherwise may be filled  in within a period of six months for the rest of the tenure of the vacant position/s.

1. (a) The Chancellor of the University  shall preside over the meetings of the Board.
2. (b) In the absence of the Chancellor at any meeting of the Board, for any reason whatsoever, the Vice-Chancellor or a member of the Board nominated by the Chancellor shall preside over the meeting.
3. In addition to the powers and functions as provided in the Act, the Board of Management shall have the following powers and functions, namely :-
   1. to approve of the recommendations of the Academic Council regarding new course/s to be introduced;
   2. to finalize the fees structure of different courses of the University;
   3. to approve of the proposals recommended by the Academic Council regarding creation of any new school/s of study, research department/s, Board/s of studies, or post/s of teachers and officers;
   4. to approve of the proposals recommended by the Academic Council regarding  the terms and conditions of appointment(s) of Visiting Professors, Emeritus Professors, Consultants and Scholars:
   5. to confirm the decision of the Vice-Chancellor as approved by the Academic  Council regarding acceptance or rejection of any thesis submitted by a candidate for the award of doctoral degrees;
   6. to maintain a register of donors of the University;
   7. to approve and/or issue directions to the officers  of the University in regard to the budget, annual accounts and audit reports presented in its meetings.
   8. to enter into, modify, carry out and cancel contracts on behalf  of the University.
   9. any other power or function as may be entrusted to it by the Statutes, Ordinances, Regulations or Rules of the University.

(4) (a) The Secretary of the Board of Management shall, under the direction of the Chancellor, issue the notice for a meeting of the Board along with agenda showing the business to be transacted, at least three days prior to the date of the meeting.

Provided that if, for any reason, the date fixed for a meeting is to be changed, fresh notice shall be issued in due time.

(5) (a) The Chancellor may, at his discretion, convene an urgent meeting of the Board.

(b) The Secretary shall, along with the notice of such urgent meeting, send a statement of business to be transacted at the meeting to all concerned.

(c) Such an urgent meeting, if convened, shall be treated as a meeting.

(6)(a) Any member desiring to move a proposal to be included in the agenda of a meeting shall forward the proposal to the Secretary, so as to reach him not later than three days before the date fixed for the meeting.

(b)  The Secretary shall place all such proposals received from the members of the Board for inclusion in the agenda of a meeting before the Vice-Chancellor in time, who shall direct the Secretary to include in the agenda such proposals as are admissible. A proposal shall be admissible only if it –

1. deals  with only one matter;
2. deals  with a matter  which falls within the power of the Board;
3. does not contain arguments, inferences, ironical expressions  or defamatory statements, including those which are likely to amount to contempt of court or breach of privilege of any House(s), nor does  it refer to the character or conduct of any person;
4. does not refer to a matter which is under adjudication by a court of law ; and
5. does not raise substantially the same issue as that included as an item of the agenda and decided upon by the Board during the twelve months preceding the date of the meeting at which it is to be taken up.

(c) Proposals as directed not to be included in the agenda will be returned to the proposer with reason/s.

(7)(a) If the quorum is not present for a meeting within 60 minutes after the time fixed for the meeting, the meeting shall be adjourned. The Secretary shall make a record of the fact which will be signed by the Chancellor, or by the person presiding over at the meeting.

(b) When a meeting of the Board of Management is adjourned for want of quorum as provided under (a) above, the Chancellor shall have power to reconvene the same to transact business mentioned in the original agenda.  In such an event no quorum for holding a meeting shall be necessary.

(8) The Chancellor or the person presiding over a meeting of the Board of Management shall be the sole judge of any point of order raised in the meeting.

(9)  Every issue of the agenda shall be decided via a secret ballot by a majority of votes of the members present and voting at the meeting. In the case of equality of votes, the Chancellor shall have a casting vote in addition to his vote as a member.

(10)A member who may like to dissent from a decision of the Board and expresses desire to give a note of dissent shall be brief and the note shall be confined to the point at issue. Personal reference of any kind as also attributing motives shall invariably be avoided and shall not be a part of the dissenting note. The dissenting note given by a member will be circulated along with the proceedings of the meeting in due course.

PART – II

Academic Council

• Academic Council :-  (1)  The Academic Council of the University shall consist of the following members, namely: –

(a) the Vice-Chancellor – Chairman 

(b) the Deans of the Faculty Councils – Members 

(c) two Professors nominated by the Vice-Chancellor one of whom shall be from outside the University – Members 

(d) the Professors of the University – Members

(e) the Heads of the Departments of teaching – Members

(e) Registrar – Secretary

(2) The Vice-Chancellor of the University shall preside over the meetings of the Academic Council.

(3)(a) The Academic Council shall meet at least two times in a calendar year.

(b) The Vice-Chancellor shall fix the date, time and venue of the meetings.

(c) The Vice-Chancellor may, at any time, direct the Secretary to convene additional meetings, as and when required.

(d) In the absence of the Vice-Chancellor, one of the Deans of the Faculty Councils, from amongst those being the members of the Board of Management nominated by the Vice-Chancellor, shall preside over a meeting.

1. A written notice together with the agenda shall be circulated to the members of the Academic Council by the Secretary, at least three days prior to the date of the meeting.

Provided that if the date fixed for the meeting is changed for any reason, fresh prior notice shall be issued in due time.

(5)(a) The quorum for a meeting of the Academic Council shall be fifty percent of the total number of members including the Vice-Chancellor, rounded off to the next integer. If a quorum is not present within 60 minutes after the time fixed for the meeting, the meeting shall not be held and the Secretary shall make a record of the fact and the same will be signed by the Vice-Chancellor or by the person presiding over the meeting.

(b) When a meeting of the Academic Council is adjourned for want of quorum as provided under (a) above, the Vice-Chancellor shall have power to reconvene the same to transact business mentioned in the original agenda. 

(6)(a) The Vice-Chancellor may at his discretion convene an urgent meeting of the Academic Council. 

(b) The Secretary shall, along with the notice of such urgent meeting, send a statement of business to be transacted at the meeting to all concerned.

(c) Such an urgent meeting, if convened, shall be treated as a meeting.

(7) The rulings of the Vice-Chancellor in regard to all questions of procedure in respect of the meetings of the Academic Council shall be final.

1. Decisions at the meetings of the Academic Council shall be taken, if required, through a secret ballot, by a majority of votes of the members present and voting at the meeting. The Vice-Chancellor shall be entitled to exercise a casting vote in addition to his vote as a member, incase, votes are equally divided.
2. The proceedings of the meetings of the Academic Council shall be recorded by the Secretary.  In the absence of the Registrar, the Vice-Chancellor shall appoint any other person, not below the rank of Associate Professor, to act as the Secretary.
3.  In addition to the powers and functions prescribed in section 17 of the Act, the Academic Council shall have the following powers and functions, namely :-
   1. to consider any matter referred to or delegated to it by the Board of Management, and make recommendations thereto;
   2. to issue  directions regarding methods of instructions, coordination of teaching among the Faculty Councils, evaluation of courses of studies and of research and maintenance and improvement of academic standards ;
   3. to promote and monitor coordination between various Faculty Councils, Departments, Centers; collaboration between the University and other institutions of higher learning and establish  such committees as may be deemed necessary for the purposes.
   4. to consider  matters of general academic  interest either on its own, or on a reference by a Faculty Council/Department and to take appropriate action thereto;
   5. to recommend proposals to the Board of Management for approval regarding creation, abolition, amalgamation, sub-division, etc. of Faculty Councils, Departments, Boards of Studies and the like of the University;
   6. to consider  and recommend to the Board of Management,  proposals submitted by any Faculty Council or Research Board in respect of courses of study and research programmes, respectively;
   7. to recommend to the Vice-Chancellor regarding appointment of Visiting Professors, Emeritus Professors, Consultants and Scholars ;
   8. to consider and approve or reject the recommendation/s of the Research Board regarding any thesis submitted by a candidate for the degree of Doctor of Philosophy (Ph.D.) under any Faculty Council of the University;
   9. to make recommendation to the Board of Management with regard to  –

1. 1. 1. the Degrees, Diplomas and Certificates to be awarded by the University and the conditions thereof;
      2. the creation of posts required for teaching in the University, or abolition thereof, if required;
      3. the classification of the posts referred to in sub-clause (ii)  above and the duties attached thereto as per University Grants Commission and other Regulatory Body norms ;
      4. fixation of remuneration and TA & DA  payable to the examiners ;
      5. fixation of any amount payable for any service or assistance rendered to the University by persons other than the persons under sub clause (iv)  above.

1. 1. 1. to recognize  Degrees, Diplomas or Certificates of other Universities or Institutions and to determine their corresponding status;
      2. to recommend institution of stipends, scholarships, medals and prizes  and to fix, subject to any conditions prescribed by the Board of Management, the tenure, mode and prerequisites of award of fellowships, scholarships, medals and other prizes and to recommend award of the same ;
      3. to exercise general supervision over the conduct  of the University examinations;
      4. to perform, in relation to academic  matters, all such functions and to do all such acts as may be necessary for the proper carrying out of the provisions of the Act, the Statutes, the Ordinances, the Regulations or the Rules of the University.
      5. Any decision having financial implication need to be vated by the Chief Finance Officer.

PART – III

Faculty Councils

• The Faculty Councils of the University :-  (1) There shall be a Faculty Council for post-graduate and undergraduate studies each corresponding to the following fields of study in the University:-

1. Faculty of Medicine
2. Faculty of Engineering
3. Faculty of Management
4. Faculty of Law
5. Faculty of Science
6. Faculty of Arts 
7. Faculty of Commerce
8. Faculty of Education
9. Faculty of Physical Education and Sports
10. Faculty of Distance Education
11. Any other Faculty as may be created by the University.

(2) In accordance with the provisions of section 23(2) of the Act, a Faculty Council shall consist of the following, namely:-

(a) the Vice-Chancellor – Chairman

(b) Dean of the Faculty Council concerned – Vice-Chairman

(c) the Head or Heads of the Department or Departments concerned – Members 

(d) the Professors and the Associate Professors of the Faculty concerned – Members

(e) the Librarian of the University and if the post of Librarian is vacant then the person acting as Librarian of the University – Member 

(f) five teachers of the University, other than professors and Associate Professors, to be nominated by the Chancellor – Members

(g)  one person not below the rank of Associate Professor of the Faculty nominated by the Vice-Chancellor on the recommendation of the Dean – Secretary

(3) The powers and functions of a Faculty Council shall be:-

(i) to consider and recommend  to the Academic Council courses of study, curricula and procedure of examinations, as prepared by the concerned Boards of Studies;

1. 1. 1. 1. 1. to report  to the Board of Management  through the Academic Council the institution, composition or abolition of Boards of Studies;
            2. to recommend to the Academic Council conditions for the award of Degrees, Diplomas and other academic distinctions ;
            3. to consider  any matter referred to it by the Board of Management or the Academic Council and recommend thereto;
            4. to recommend  to the Academic Council the establishment, amalgamation, subdivision and abolition of the Departments or the Boards of Studies;
            5. to make recommendations to the Board of Management through Academic  Council regarding re-organization of teaching and/or research and examination process in the subjects concerned;
            6. to consider  any report or recommendation referred to it by  the Boards of Studies and make recommendations thereto to the Academic Council.
            7. to refer any matter to the concerned Boards of studies attached to it; and  
            8. any other function required to be performed under the Act, the Statutes, the Ordinances, the Regulations or the Rules of the University.

(4)  (a) The Faculty Councils shall ordinarily meet at least twice in a calendar year and at such other time as may be directed or fixed by the Vice-Chancellor, in consultation with the Dean concerned.

(b) The quorum for the meeting of a Faculty Council shall be at least one-third of the total number of its members, rounded off to the next integer. 

(c) Notice of a meeting of the Faculty Council shall be sent at least three days before the date of the meeting, to each member by the concerned Secretary stating the date, time and place of the meeting, showing  the agenda of business to be transacted at the meeting.

(d) The Vice-Chancellor may convene joint meetings of two or more Faculty Councils for the purpose of considering any matter of common academic interest and shall preside over such meeting. In the absence of the Vice-Chancellor, one of the Deans nominated by him shall preside over it.

PART – IV

Finance Committee

6. 6. The Finance Committee of the University :- (1) The Finance Committee shall consist of the following:-

(a) The Chancellor – Chairman;

(b) The Vice-Chancellor – Vice-Chairman;

(c) One person having special knowledge in financial matters, nominated by the Chancellor – Member;

(d) One person having expertise in finance and accounts/audit, nominated by the Board of Management – Member;

(e) One of the Deans of the Faculty Councils of the University, nominated by the Vice-Chancellor – Member;

(f) the Registrar – Member;

(g) the Chief Finance Officer – Secretary.

(2) The powers and functions of the Finance Committee shall be – 

(a) to make the budget estimates and financial planning for every financial year, taking into account the grants received/receivable, income from fees and other charges received/receivable by the University from students and others, and estimated expenditure under different heads of accounts, and place the same to the Board of Management well ahead of the beginning of a financial year for consideration and approval;

(b) to recommend the statement of audited accounts along with the audit report for a financial year and place the same to the Board of Management for consideration and approval, within six months from the beginning of the  next financial year.

(3) The Finance Committee shall have power and perform functions relating to the provisions of Section 30 of the Act and any other matter relating to the finance of the University, as may be referred to it by the Board of Management.

(4) The term of the nominated members shall be three years and such members will be eligible for re-nomination.

(5) At least two meetings of the Finance Committee shall be held in a financial year and such meetings shall be convened by the Secretary under the guidance of the Chairman in regard to the agenda, date, time and venue of a meeting. A notice of at least 7 days for the members shall be required and quorum for a meeting of the Finance Committee shall be five.

PART – V

Other Authorities of the University

7. Other Authorities of the University:- In exercise of the powers conferred by Section 11(d) of the Act,  following authorities shall be the other authorities of the University:-

(i) the Boards of Studies ;

(ii) the Research Board;

(iii) the Examination Board;

(iv) the Publication Board; 

1. the Students Gymkhana
2. and such other authorities as may be required from time to time and declared as such by the Statues.

PART – VI

Boards of Studies 

8. The Boards  of Studies– (1) There shall be a Board of Studies corresponding to a course of studies in a department under a Faculty Council.

(2) The Board of Studies shall consist of the following:-

(i)   the Head of the department concerned – Chairman,

(ii) the teachers for the course/s of studies – Members, 

(iii) two experts in the subject nominated by the Academic Council – Members 

(iv) one expert from the industry, nominated by the Vice-Chancellor  – Member

(v)  one of the Associate/Assistant Professors of the Department, nominated by the Vice-Chancellor – Secretary 

(3) The term of the nominated members of the Boards of Studies shall be of three years, and such members will be eligible for re-nomination.

The quorum for a meeting of a Board of Studies shall be at least fifty percent of the total number of its members, rounded off to the next integer.

(4) The Board of Management shall have the power, on the recommendation of the Academic Council or otherwise, to abolish any Board(s) of Studies.

(5) The powers and functions of the Boards of Studies shall be as follows, namely:-

1. to prepare, update and recommend courses of studies, curricula and procedure of examinations for the respective course/s of study ;

(b) to recommended to  the Academic Council on examination reform ;

1. to prepare panel of proposed examiners for the University examinations and recommend the same to the Vice-Chancellor ; and
2. to advise  the Academic Council on any matter referred to them ;

(6)(a) The Boards of studies shall ordinarily meet at least  twice a year and at such other times as may be fixed by the Vice-Chancellor.

 (b) The Vice-Chancellor may convene joint meetings of two or more Boards of Studies for the purpose of considering any matter of common interest to such Boards of Studies and shall preside over such a meeting.  In the absence of the Vice-Chancellor, one of the Deans nominated by him shall preside over.

(c) Notice of meetings including joint meetings, shall be sent to each member by the concerned Secretary, at least three days before the date of the meeting, stating the date, time, place and the business to be transacted at the meeting.  

(d) A Board of Studies may dispose of its business by meetings or correspondence or both.

 

PART –VII

Research Board 

9. The Research Board :- (1) There shall be a Research Board consisting  of the following:-

1. the Vice-Chancellor – Chairman 
2. Deans of the Faculty Councils – Members  
3. Professors and Associate Professors of the University – Members 
4. three experts nominated by the Board of Management for a period of three years – Members 

(e) One of the Professor-Members nominated by the Vice-Chancellor – Secretary

(2) The nominated members will be eligible for re-nomination. 

(3) The powers and functions of the Research Board shall be as follows, namely:-

1. to recommend to the Academic Council the minimum qualifications for a Research Supervisor ;
2. to recommend to the Academic Council the names of University Professors and other teachers, for guiding research;
3. to recommend the names of experts from outside the University to the Academic Council for guiding research ;
4. to consider the recommendations of the Departmental Research Committees for registration of candidates for Ph.D. degree;
5. to consider the cases of registration for doctoral degree where there is a change of subject or of research topic ;
6. to review, if necessary, the evaluated progress report of a Research Supervisor regarding the work of a candidate for Ph.D. degree.
7. to examine the cases of difference of opinions, if any, between examiners of a Ph.D thesis and forward the recommendation thereto to the Academic Council.

 

(4)(a) The Research Board shall meet at least twice in an academic session.

     (b) One-third of the total number of the members rounded off to the next integer, shall form the quorum for a meeting of the Research Board.

 

PART VIII

Examination Board

 

10. The Examination Board – (1) There shall be an Examination Board consisting of the following:-

(a) the Vice-Chancellor or his nominee not below the rank of the Dean of a Faculty Council – Chairman 

(b) the Deans of the Faculty Councils – Members 

(c) Controller of Examinations – Secretary

1. The Examination Board shall have the powers and function to –

(a) award general grace marks, if necessary, recording the basis and extent thereof, on the recommendation of the Grievance Redressal Committee for one or more papers of a University examination;

(b) advise the  Board of Management or the Vice-Chancellor on any matter relating to any University examination on its own or on reference to it by any authority of the University.

(3)(a) The Examination Board shall meet at least once a year or whenever required as may be decided by the Vice-Chancellor.

(b) Three members shall form the quorum of a meeting.

PART – IX

Publication Board

11. The Publication Board – (1) The Publication Board shall consist of the following:-

(a) the Vice-Chancellor or his nominee not below the rank of the Dean of a Faculty Council –Chairman 

(b) the Deans of Faculties – Members 

(c) one nominee of the Board of Management – Member 

(d) the Controller of Examinations – Member 

(e) the University Librarian – Secretary

(2) The functions of the Publication Board shall be to undertake, with the approval of the Board of Management, the publication of:-

(a) the University Journal,

(b) books, magazines, periodicals, case studies, newspapers and news-letters, and

(c) any other work, literary, scientific or technical, considered appropriate by it.

(3)(a) The Publication Board shall meet at least once a year or whenever convened by the Chairman, with a notice of at least three days.

(b) One-third of the total number of members, rounded off to the next integer, shall form the quorum of a meeting.

PART – X

Students’ Gymkhana

12. The Students’ Gymkhana – (1) The Students’ Gymkhana shall be a students’ body of the University.

(2) The students’ Gymkhana shall consist of the following:- 

(a) the Chancellor – Chief  Patron;

(b) the Vice-Chancellor – Patron;

(c) one teacher of the University nominated by the Chancellor – Chairman;

(d) (i) one student representative from each class, course-wise and academic session-wise, of the teaching departments of the University, nominated by the Head of the Department concerned, on the basis of one’s academic records, regularity in class attendance, attitude and potential for giving selfless service to others including one’s colleagues, and one’s capacity to work with a spirit of co-operation and in unison with other members of the University and a strong will to maintain and sustain a corporate life of the University – Executive Members;

(ii) one research student, if any, from each department, nominated by the concerned Dean of the Faculty council in consultation with the Head of the Department to which the research students belongs, on the basis of the criteria as mentioned in (i) above – Executive Members;

(e) (i) one of the Executive Members other than a research student representative, nominated by the Vice-Chancellor – Convener;.

(ii) Another Executive Member other than a research student representative, nominated by the Vice-Chancellor – Treasurer

(3) The functions of the Students’ Gymkhana shall be to undertake, with the approval of the Board of Management, the following:-

(a) Dealing with the students’ welfare issues like maintenance and improvement of academic standard in every teaching department, updating and continuous improvement of the syllabi, development and improvement of communication skills, written as well as oral; tutorial and compensatory classes; arranging seminars, conferences, sports and games and cultural functions including Annual Sports and Annual Cultural Events; improving placement potentials and activities; arranging health check-up programs at least once a year and taking care of the general health of the students; maintaining and  improving a healthy and congenial living condition and a proper learning atmosphere in the hostels and continuously monitoring the same; taking care of the canteen facilities in the University especially regarding standard of food being served and cleanliness of the kitchen including the utensils and supply of safe drinking water; neatness and cleanliness of the University campus as a whole, especially of the classrooms, stair-cases and passages, laboratories, libraries, wash rooms, common rooms, indoor games spaces, and maintaining the discipline in the University campus including the hostels; etc. 

(b) Giving recommendations/suggestions for enhancing the standard of education being imparted and the research facilities; and for enhancing the University’s image to the members of the University community as well as to the outside world; and to make the students in general conscious in this regards. 

(4)(a) The Student’s Gymkhana meetings will be held once every two months, with a notice of at least 7 days and stating the agenda of the meeting by the Convener, under the guidance and direction of the Chairman, on any working day after the University classes are over; provided that additional meetings may be held if so felt by the Chairman, Convener and the Treasurer; provided that Gymkhana activities shall not affect in any way the academic programs of the University.

(b) Fifty percent of the total number of members of the Students’ Gymkhana excluding the Chairman, rounded off to the next integer, shall form the quorum of a meeting.

(5) The Convener and the Treasurer will hold office in the Students’ Gymkhana for one academic session only and shall not be eligible to be re-nominated for such offices; however, they shall be eligible for re-nomination as Executive Members. 

(6) If a student is a defaulter in respect of payment of tuition and other fees; or has percentage of attendance in classes including laboratory and tutorial ones, of less than 80% in the previous academic session; or has supplementary examination/back papers pending, or has been found indisciplined by the appropriate disciplinary authority, he/she will not be eligible for nomination to be an Executive Member.

(7)(a) The Students’ Gymkhana will be funded by the University, as and when necessary, on the basis of budget estimates prepared by it as well as on the basis of specific programmes, as decided upon in its meetings; provided that in cases of urgency / emergency, the Chairman shall obtain necessary approval from the Vice-Chancellor for sanction of money to meet an urgent / emergent situation, and the matter be reported to the next meeting of the Gymkhana. 

(b) The students’ Gymkhana or any of its Executive Members shall not collect any fund or any other facility either from the students of the University or from any outside source.

(c) (i) The Students’ Gymkhana shall prepare an Annual Report of its activities which shall be discussed at one of its meetings and adopted;

(ii) The Students’ Gymkhana shall prepare its Annual Accounts, have the same audited and shall forward the same after adoption to the Board of Management.

(8) In case of a dispute arising  between the Chairman and Executive Members, or any difficulty arising in regard to the functioning  of the Students’ Gymkhana, which the Executive Members are not in a position to resolve, the matter shall be referred to the Vice-Chancellor whose decision in the matter shall be final and binding to all concerned, provided that if the Vice-Chancellor so desires, he may refer the matter to the Chancellor, who may, after considering the gravity of the situation, dissolve the Gymkhana and order for the constitution of a fresh Students’ Gymkhana as per provisions made under clause 12(2) above for the rest of the tenure.

PART – XI

General provisions relating to the authorities

 

13. General provisions relating to the authorities –

 

(1)(a) Any authority of the University may appoint as many standing or special committees as it may deem fit, and may include in such committees additional persons also as invitees.

(b) A committee appointed under clause (a) above may deal with any matter not referred to it, subject to subsequent confirmation by the authority appointing it.

 

(2) Where no provision is made for a Chairman to preside over a meeting of any authority of the University or any committee of such authority or when the Chairman so provided for, is absent, the members present shall elect one from amongst its members themselves in order of preference of Dean, Professor, Head of Department or Associate Processor, to preside over at such a meeting.

 

1. A member of an authority who remains absent from its three consecutive meetings without prior information shall lose membership of such authority.

 

CHAPTER – III

Appointment, power and functions of the officers of the University

PART – I

Chancellor

14. The Chancellor – In addition to the powers and functions prescribed in section 14(4) of the Act, the Chancellor shall have the following powers and functions, namely:-

(a) to authorize and control all expenditure and payments made from out of the University funds,

(b) to act as Chairman of all Selection Committees constituted for appointment against any post other than class-IV staff,

(c) to cause an inspection to be made by such University Officer(s) or person(s) as he may direct, of the University, any of its Schools, Departments, any examination matter, teaching and any other work conducted or done by the University and cause an enquiry to be made in a like manner in respect of any matter connected with the University,

(d) to interpret any provision of the Act, Statutes, Ordinances, Rules and Regulations of the University and

(e) to exercise any power, if he is of the opinion that immediate action is necessary in any matter, conferred by or under the Act or the Statues, on any authority of the University and report to the Board of Management at its next meeting the action taken by him in such matters,

(f) to exercise such other powers as may be prescribed by the Act, the Statutes, the Ordinances, the Regulations or the Rules.

 

PART – II

Vice-Chancellor

15. The Vice-Chancellor –(1) The emoluments and other terms and conditions of service of the Vice-Chancellor shall be according to the University Grants Commission norms as interpreted and applied by the Board of Management.

(2) In addition to the powers and functions prescribed in Section 15(5) of the Act, the Vice-Chancellor shall have the following powers and functions:-

(a) to be present at and address any meeting of any authority or body of the University without being entitled to vote thereat unless he is a member of such authority or body,

(b) to constitute such standing and adhoc committees as he may consider necessary to assist him in the performance of his duty as the principal executive and academic officer of the University,

(c) to grant leave of absence to any teacher and academic officer,

(d) to grant or refuse permission to the University employees and teachers to accept examinership of any other University or institution of higher learning, and consultation practice, whether remunerative or non-remunerative,

(e) to suspend or to take disciplinary action against any teacher or against any employee holding a post in the University after providing an opportunity of hearing to such teacher or employee and to report the matter to the Chancellor at the earliest possible opportunity,

(f) to appoint examiners from the various panels of examiners prepared by the University,

(g) any other duties or functions as assigned to by the Chancellor.

(3) If the situation so warrants and if, in the opinion of the Chancellor, the continuance  of the Vice-Chancellor is not in the interests of the University, the Chancellor may form an inquiry committee.  On the recommendation of the committee (the enquiry committee shall give the Vice-Chancellor an opportunity of a hearing with a notice of at least seven days before making any recommendation), the Chancellor may, by an order in writing stating the reasons therein, ask the Vice-Chancellor to relinquish his office from such date as may be specified in the order.

 

PART – III

Deans

16. The Deans of the Faculty Councils – (1) There shall be a Dean for each of the Faculty Councils specified in Statute 5, to be appointed by the Chancellor as provided under section 18(1) of the Act.

(2) The Dean of a Faculty Council shall have the following powers and functions:-

(a) to advise the Vice-Chancellor on any matter pertaining to the faculty and as referred to him;

(b) to take active interest in inter-Departmental or inter-Faculty research activities or programmes relating to his Faculty;

(c) to be responsible for drawing up the courses of study, procedure of examinations and framing the syllabi of different subjects prescribed for various Departments in the Faculty;

(d) to be responsible for the maintenance of high standard of teaching and research in the Faculty and to co-operate with the Dean of other Faculties in the matter of inter-Faculty teaching arrangements, syllabi of subjects and courses of study;

(e) to assist the Vice-Chancellor in  regard to the University examinations; and 

(f) to be responsible for the faithful observance of all Statutes, Ordinances, Regulations and Rules, and Resolutions of the Board and the Academic Council relating to academic matters applicable to the Faculty.

(3) If the situation so warrants and if, in the opinion of the Chancellor, the continuance  of a Dean of a Faculty Council is not in the interests of the University, the Chancellor may form an inquiry committee.  On the recommendation of the committee (the enquiry committee shall give the concerned Dean an opportunity of a hearing with a notice of at least seven days before making any recommendation), the Chancellor may, by an order in writing stating the reasons therein, ask the concerned Dean to relinquish his office from such date as may be specified in the order.

PART – IV

Registrar

17. The Registrar – (1)(a) The Registrar shall be appointed by the Chancellor on the recommendation of the sponsoring Trust. The sponsoring Trust may constitute a committee in this regard with the Chancellor as its Chairman, and the committee shall send its recommendation to the Trust.

(b) The Registrar shall act under the general control, guidance and direction of the Chancellor and/or the Vice-Chancellor.

(2) In addition to the powers and functions conferred under Section 19 of the Act, the Registrar shall have the powers and functions to – 

(a) make, with the approval of the Chancellor and/or the Vice-Chancellor, official correspondence on behalf of the University subject to the provision of the Act and the Statues;

(b) issue notices, under the instructions of the Chancellor and/or the Vice-Chancellor and in exercise of the provisions made in the Statutes and the Ordinances, concerning all meetings of the Board of Management, the Academic Council and any other committees or bodies constituted under the provisions of the Act and the Statutes, unless provided otherwise;

(c) maintain general discipline of the University office;

(d) represent the University in suits and proceedings in a court of law by or against the University, sign powers of attorney and verify pleadings in consultation with the Board of Management or depute his representative for the purpose;

(e) prepare and submit any information of the University required by the State Government, University Grants Commission and other statutory bodies in consultation with the Vice-Chancellor and with the approval of the Chancellor;

(f) get prepared and maintain a record of all Degrees, Diplomas and Certificates conferred by the University; and

(g) perform such other duties as may, from time to time, be assigned to him by the Statues, the Ordinances or as may be required by the authorities of the University constituted under the provisions of the Act and the Statues, or the Chancellor and/or the Vice-Chancellor.

(3) if the situation so warrants and if, in the opinion of the Chancellor, the continuance  of the Registrar is not in the interests of the University, the Chancellor may form an inquiry committee.  On the recommendation of the committee (the enquiry committee shall give the Registrar an opportunity of a hearing with a notice of at least seven days before making any recommendation), the Chancellor may, by an order in writing stating the reasons therein, ask the Registrar to relinquish his office from such date as may be specified in the order.

 

PART-V

Law Officer

18. The Law Officer – (1)(a) The Law Officer shall be appointed by the Chancellor on the recommendation of the Board of Management. The Board of Management may constitute a committee in this regard with the Chancellor as the Chairman and Vice-Chancellor as one of the members, and the committee shall send its recommendation to the Board.

(b) The Law Officer shall act under the general control, guidance and direction of the Chancellor and/or the Vice-Chancellor.

(2) The Law Officer shall have the following powers and functions:-

(a)  to assist the Vice-Chancellor on all legal matters and litigations; pertaining to the University 

(b) to assist the Vice-Chancellor on preparation of Memorandum of Understanding and documents leading to linkages and collaborations of the University with other organisations;

(c) to assist the Vice-Chancellor in preparation of General Contracts and Agreements that bind the University with other organisations and individuals;

 (d) to assist the Vice-Chancellor to account for the declaration of income, assets and liabilities of the University;

(e) to prepare and obtain approval of contents of all documents related to (a) to (d) above;

(3) if the situation so warrants and if, in the opinion of the Chancellor, the continuance  of the Law Officer is not in the interests of the University, the Chancellor may form an inquiry committee.  On the recommendation of the committee (the enquiry committee shall give the Law Officer an opportunity of a hearing with a notice of at least seven days before making any recommendation), the Chancellor may, by an order in writing stating the reasons therein, ask the Law Officer to relinquish his office from such date as may be specified in the order.

PART – VI

Chief Finance Officer

19. The Chief Finance Officer – (1) (a) Appointment to the post of Chief Finance Officer shall be made by the Chancellor on the recommendation of the Board of Management. The Board of Management may constitute a committee in this regard with the Chancellor as the Chairman and Vice-Chancellor as one of the members, and the committee shall send its recommendation to the Board. 

(b) The Chief Finance Officer shall act under the general control, guidance and direction of the Chancellor and/or the Vice-Chancellor.

 

(2) The Chief Finance Officer shall have the following powers and functions:-

(a) to maintain proper accounts of the receipts and expenditure of the University;

(b) to arrange for annual audit of the University accounts in due time by a registered Chartered Accountant/statutory Auditor and make available to the Auditors all necessary information and records;

(c) to prepare Statement of Annual Accounts of the University for placing in due time before the Board of Management for consideration and approval and submitting to the sponsoring Trust and the State Government;

(d) to review the accounts of the University and prepare the replies to the audit objections, if any, and place the same to the Board of Management;

(e) to give his opinion or advice on such financial matters as may be referred to him by the Board of Management, the Chancellor and/or the Vice-Chancellor;

(f) to keep a constant watch on the state of the cash and bank balance and on the state of investments and report the same to the Chancellor from time to time;

(g) to prepare the annual budget and estimates and financial planning in due time for the financial years under the direction of the Chancellor;

(h) to ensure that the registers of buildings, land, furniture and equipments, instruments and books and journals are maintained up-to-date and that stock-checking is regularly conducted, of equipment and other consumable materials in all offices, Departments, Schools, Institutes and Centers; and

(i) to call for any information from any office, Department, School, Institute or Center that he may consider necessary for the performance of his duties with the permission of the Chancellor and/or Vice-Chancellor.

(3) if the situation so warrants and if, in the opinion of the Chancellor, the continuance  of the Chief Finance Officer is not in the interests of the University, the Chancellor may form an inquiry committee.  On the recommendation of the committee (the enquiry committee shall give the Chief Finance Officer an opportunity of a hearing with a notice of at least seven days before making any recommendation), the Chancellor may, by an order in writing stating the reasons therein, ask the Chief Finance Officer to relinquish his office from such date as may be specified in the order.

 

PART-VII

Controller of Examinations

20. The Controller of Examinations – (1) The Controller of Examinations of the University shall be the executive officer for all works related to the University examinations.

(2)(a) The Controller of Examinations shall be appointed by the Chancellor on the recommendation of the Board of Management. The Board of Management may constitute a committee in this regard with the Chancellor as the Chairman and the Vice-Chancellor as one of the members, and the committee shall send its recommendation to the Board.

(b) The Controller of Examinations shall act under the general control, guidance and direction of the Chancellor and/or the Vice-Chancellor.

(3) The Controller of Examinations shall have the following powers and functions:-

(a) to make appropriate and adequate arrangements with respect to the examination centres, the confidential work relating to setting, moderating and printing of question papers and the supply of question papers to such centres in time;

(b) to make necessary arrangements for assessment and re-evaluation, if any, of answer books in such manner as may be specified by the Examination Board and/or the Vice-Chancellor;

(c) to take necessary steps for engaging agencies including data processing agency for  conducting examinations, and related works;

(d) to assist the Vice-Chancellor in the declaration of examination results and publication thereof with the approval of the Vice-Chancellor;

 

(e) to countersign and verify the examiners’ bills, centre expenses at the examination centres and all other bills related with the examination work under his control; and 

(f) to perform such other functions as may be required by the Examination Board, the Registrar and the Vice-Chancellor.

 

(4) if the situation so warrants and if, in the opinion of the Chancellor, the continuance  of the Controller of Examinations is not in the interests of the University, the Chancellor may form an inquiry committee.  On the recommendation of the committee (the enquiry committee shall give the Controller of Examinations an opportunity of a hearing with a notice of at least seven days before making any recommendation), the Chancellor may, by an order in writing stating the reasons therein, ask the Controller of Examinations to relinquish his office from such date as may be specified in the order.

 

PART-VIII

21. In exercise of the powers conferred by Section 12(h) of the Act, the following officers shall be the other officers of the University:-

1. the Pro-Vice-Chancellor/s;
2. and such other officers as may be required from time to time and declared as such by the Board of Management.

 

PART – IX

Pro-Vice-Chancellor

22. Pro-Vice-Chancellor – (1) The Chancellor shall, in consultation with the Vice-Chancellor, appoint person/s having adequate administrative or related experience in a senior position, as Pro-Vice-Chancellor/s e.g. Pro-Vice-Chancellor (Academic), Pro-Vice-Chancellor (Administration), Pro-Vice-Chancellor (Human Resources);

(2) The emoluments and other terms and conditions of service of the Pro-Vice-Chancellor shall be such as may be determined by the Board of Management from time to time.

(3) The Pro-Vice-Chancellor shall have, under the general control and guidance of the Chancellor and/or the Vice-Chancellor, the following functions and duties to perform:-

(a) to look after the academic matters/general administration/admission/training and placement of students of the University,

(b) to maintain overall discipline in the Campus,

(c) to maintain discipline and order during examination days, and

(d) to perform any other function or to discharge any other duties entrusted or delegated to him by the Chancellor or the Vice-Chancellor.

PART-X

Teachers and other Employers of the University

23. Teachers of the University – (1) The appointment of teachers of the University shall be made in accordance with the norms prescribed by the relevant regulatory body(ies) wherever required and on such terms and conditions as are prescribed in the Statutes, Ordinances, Rules and Regulations of the University.

(2) Every teacher shall abide by the Terms and Conditions as per the Ordinances of the University. Quality of a teacher and his/her contribution will make or break the University. Quality of students passing out of the University is the reflection of the quality and contribution of the teacher. Everyday, a teacher needs to demonstrate that he/she is dedicated towards the career growth of the students.

(3) Every teacher shall be appointed on a written contract, and the copy of the contract shall be deposited with the Registrar.

(4) A teacher shall have the following functions and duties:–

(a) to make teaching purposeful and a mission of his career as a teacher. Main tasks of the teachers will be to improve his/her teaching ability continuously. The teacher must transfer knowledge in an interesting meaner and continuously relating the topic taught with the actual use/utility of knowledge of the topic. Case study based teaching is necessary. To ensure that, a teacher must demonstrate his/her willingness towards continuous self improvement. He/she must participate in at least two faculty development programmes per semester. 

(b) to nurture the spirit of a corporate life and to work in unison with other teachers and members of the non-teaching staff of his/her department as well as other members of the University as a whole.

(c) to give equal treatment to all the students irrespective of religion, race, caste, gender, place of birth, place of residence, language or any of them;

(d) to assess students’ performance objectively;

(e) to constantly monitor and improve the performance of the students in the class room and examinations with a view to promote their self confidence and to keep records thereon. Teacher should keep in touch with the alumni members and should be up-to date about job requirements of existing students.

(f) to develop a sense of respect among students for Fundamental Duties as specified in part IV of the Constitution of India;

(g) to prevent the use of any uncivil language or act by the students;

(h) neither to demand nor to accept any kind of fee or any gratification, whatsoever, from any student and guardian for providing any guidance to the students. Teacher needs to develop rapport with industry and their requirements.

(i) to deliver extension lecturers at various academic centers as and when occasion arises within the knowledge of the University;

(j) to regularly carry on studies and have active and sustained involvement in research. Getting sponsored projects/research/consultancy jobs for the University will be treated as positive contribution to the University.

(k) to participate regularly in Seminars, Symposia and Conferences organized by the University, other learned institutions and present papers on such occasions, in India and/or abroad within the knowledge of the University;

(l) to discharge the duties of the Head of the Department or of any such position, whenever the University so directs;

(m) to accept and carefully discharge all examination duties and keep records and to treat examination duty as part of his duties in the University;

(n) to file self appraisal reports at regular intervals.

24. Terms and Conditions of Service of Employees and their functions – The terms and conditions of service relating to appointment, and disciplinary proceedings including penalties regarding all the employees of the University and their functions shall be such as provided in the Ordinances of the University.

PART-XI

Courses of Study, Admission and Fee Structure

25. Course of study – (1) The University shall undertake courses of study leading to the award of Certificates, Diplomas, Degrees including Research degrees in the disciplines specified in Section 6(i) of the Act.

(2) The number of seats in different courses of study undertaken by the University or alteration thereof shall be such as may be recommended by the Academic Council as per the norms, if any, prescribed by the relevant regulatory body and adopted by the Board.

(3) The University will commence with 

(A) Faculty of Engineering 

1. Ten courses in B. Tech. (4-years course)
2. Ten courses in M.Tech. (2-years course)
3. Ten courses in Integrated M. Tech. (5-years course)
4. Bachelor of Architecture (B.Arch. – 5-years course)
5. Ph.D. in Engineering
6. Integrated Ph.D. in Engineering (M.Tech + Ph.D. in Engineering)

(B) Faculty of Sciences 

4. Bachelor of Computer Application (BCA – 3-years course)
5. Masters of Computer Applications (MCA – 3-years course)
6. Integrated MCA (5-years course)
7. Four courses in B.Sc. (3-years course)
8. Two courses in M. Sc. (2-years course)
9. Integrated M.Sc. (4-years course)
10. B.Stat. (3-years course)
11. Ph.D. in Science
12. Integrated Ph.D. in Science (M.Sc. + Ph.D. in Science)

(C) Faculty of Management

6. Bachelor of Business Administration (BBA – 3-years course)
7. Masters of Business Administration (MBA – 2-years course)
8. Integrated MBA (4-years course)
9. Ph.D. in Management
10. Integrated Ph.D. in Management (MBA + Ph.D. in Management)

Courses may be added or removed from time to time as per the decisions of the Board of Management.

(4) The University will commence in double shift with 180 students per course per shift to start with. Number of seats per course per shift may be enhanced/ reduced from time to time as per the decisions of the Board of Management.

26. Admissions – (1) Admission of students to the University shall be on the basis of merit in the qualifying examinations/University conducted entrance tests and personal interview. Reservation of seats in admission shall be provided as per policy of the State Government from time to time.

(2) Change of branch of study will be allowed after one year of study subject to compliance of norms laid down by University Grants Commission.

(3) Lateral entry/parallel transfer from other lawfully established universities are allowed subject to compliance of UGC rules and subject to qualifying in the admission [test/procedure] of the University. 

(4) Students unless they attend 75% of the classes (i.e. 75% of the academic contact hours) will be treated as non-collegiate private candidates. They will not be able to represent the University in any form or kind.  However, the students will be allowed to sit for University examination and it will be mentioned in their mark sheet that the students appeared in the examination as non-collegiate private students for that particular semester.

(5) If the students represent the University in academic/sports & games/cultural activities etc. with prior written permission from the concerned HODs or fall sick with serious illness like jaundice, pox, certain accidental injuries, etc., the students will be allowed to sit for the University examination with minimum 65% of the contact hours.  If the contact hour is less than 65%, for whatsoever may be the reason, the students will be required to repeat the semester and 50% of the semester tuition fees will be refunded. The students will have the option to repeat the semester as regular candidates or can appear in the examination as non-collegiate private candidate. In the remarks column of the University marks sheet, it will be written clearly that whether the students appeared in the semester examination as regular candidate/non-collegiate private candidate.

27. Fee Structure – (1) The fee structure of the University shall be such as is prepared by the Academic Council and approved by the Board of Management from time to time. Initial fee structure will be decided by the Board of Management.

(2) The University may revise its fee-structure from time to time as per the decisions of the Board of Management.

 

CHAPTER – IV

INSTITUTION OF DEGREES AND CONFERMENT OF HONORARY DEGREES

28. Grant of Degrees -The University shall be competent to undertake study and research and award degrees, diplomas and certificates therefore in any of the disciplines mentioned in Section 6(i) of the Act.
29. Conferment of Honorary Degrees – (1) The University may confer Honorary Degree on any person who by virtue of his eminence and attainments and/or contributions to the cause of learning or his established position in the disciplines of law, built environment, health care, design and arts, science and technology, management and commerce, applied science and agriculture, insurance, hospitality, education, humanities or social sciences, is a fit and proper person to receive such degree.(2) All proposals for the conferment of Honorary Degrees shall be made by the Academic Council to the Board of Management and shall be submitted to the Chancellor for confirmation: Provided that in cases of urgency, such a proposal may be confirmed by the Chancellor on the recommendation of the Board of Management only.

30. Convocation – Convocations of the University for the conferment of degrees or for other purposes shall be held in every academic year.
31. Withdrawal of Degrees etc – Any Degree, Diploma, Certificate or any Honorary Degree conferred by the University to a person, may be withdrawn by the Board of Management on a resolution passed by the Academic Council by a majority of not less than two – thirds of its voting members and which has obtained the approval of the Chancellor. Before such a resolution is adopted, the recipient of the degree shall get a “show cause notice” and a minimum of seven days notice for reply to the ‘show cause notice”.

Provided that no such resolution shall be moved without giving an opportunity of showing cause against the proposed withdrawal to the person concerned.

 

CHAPTER-V

MISCELLANEOUS STATUTES 

32. Procedure of Arbitration – 

(a) An employee in dispute with the University arising out of the contract of employment may make a request, in writing, to the Registrar, and if he/she is not satisfied with the decision/recommendation of the Registrar, the Registrar may refer such disputes to the Chancellor of the University. Decision of the Chancellor in such matters shall be final and binding, provided that the employee concerned shall be given an opportunity of hearing before the matter is taken up by the Chancellor.

(b) A student in dispute arising out of disciplinary action taken against him/her by the University may make a prayer, in writing, to the Registrar, and if he/she is not satisfied with the decision/recommendation of the Registrar, the Registrar may refer, within a period of sixty days from the date of the disciplinary action, such a dispute to the Chancellor of the University. Decision of the Chancellor shall be final and binding, provided that the student concerned shall be given an opportunity of hearing before the matter is taken up by the Chancellor. 

33. Scholarships, Fellowship, Medals and Prizes – Subject to the approval of the Chancellor, the Vice-Chancellor may in recognition of merit of students award such Fellowships, Scholarships, stipends or institute medals and prizes as detailed in the Ordinances of the University. 
34. Creation and abolition of posts – All teaching and non-teaching posts shall be created or abolished by the Board of Management on the recommendations of the Academic Council as per the norms prescribed.  
35. Creation, Abolition and restructuring of Departments – The Board of Management shall have the power, on the recommendation of the Academic Council, to create, abolish or restructure any existing Department(s) of the University.
36. Service to the Students – Students shall have no right to claim any University assistance in the matter of higher education/research paper publications/becoming an entrepreneur/getting job placement etc. The University shall not take any responsibilities whatsoever in regard to the above matters; however the University will endeavour to see its students to be well-placed on their passing out. 
37. Teacher-Student Ratio – Regarding Teacher-student ratio, the University’s aim will be to have 1:15 ratio, but if the University does not get competent teachers, the University will not fill up posts.  Suitability of the candidate for appointment of teaching posts will normally be tested through demo classes after interview.      
38. Accounting policy and financial procedure – (1) The Accounting Policy and Financial Procedures of the University shall be maintained in accordance with the standard accounting procedures of Institute of Chartered Accountants, India.(2) Unless otherwise provided, the financial statements of the University shall be prepared as per Indian Accounting Standards laid down by Institute of Chartered Accountants, India.  Accounts will be audited and certified by Chartered Accountant every year.