Exam Regulations

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University of Engineering & Management, Jaipur

Eligibility for Admission to any programme of the University will be as per the guideline prescribed by UGC, AICTE, and relevant regulatory authorities. However, the University may announce the minimum eligibility criteria from year to year basis. It shall however be notified in website of the University & notice board of the University.  

Examination Rules For All Academic Programmes

SECTION-1: QUALIFYING CRITERIA FOR PASSING AND GRADES

1. A student will be declared to have passed in an examination without any supplementary if he/she scores 40% or more marks in each of the theory examination papers of the semester and 50% or more marks in each laboratory examination of the semester.

2. There is no minimum pass marks in the continuous assessment component of the examination papers.

3. A student can clear a supplementary paper of an examination along with next year’s regular examination/s of the paper/s concerned.

4. A student cannot obtain degree until all his/her supplementary papers (including theory and practical) in his/her entire course are cleared.

5. Promotion/failure to be promoted to the next year will be decided at the end of an even semester. A student will be eligible for promotion to the next year of study, in an even semester, if he/she carries supplementary in not more than 4 papers (including both theory and practical), during his/her entire course of study till that even semester. After declaration of results of an odd semester, if the student has more than 4 supplementary papers in his/her course curriculum, he/she still remains eligible for promotion to next year till then, since he/she has chance to clear a few supplementary papers in the upcoming even semester examination and reduce the number of supplementary papers to four or lesser, and become eligible to be promoted. However, if after declaration of result of an odd semester, a student has more than 4 supplementary papers only in his/her odd semester examinations till that time, then he/she has no chance of clearing those supplementary papers in his/her upcoming even semester examination, and he/she will be notified about his/her upcoming obvious year lag in that odd semester result itself. But the student may continue and appear for upcoming even semester examination (other conditions remaining applied) getting the chance to clear as many supplementary papers as possible. However, after the even semester examination, that student will not be eligible for promotion to next year, and will have to continue in the same year.

          For example, i) if a student gets two supplementary papers in first year first semester, he/she remains eligible to continue. But if he/she gets three more supplementary papers in first year second semester, his/her total number of supplementary papers becomes five (more than four) and he/she becomes ineligible to be promoted to second year.

          ii) if a student gets two supplementary papers in first year first semester, and two more supplementary papers in first year second semester, his/her total number of supplementary papers remains four and he/she remains eligible to be promoted to second year.

      iii) considering case (ii), if the student now cannot clear these supplementary papers in subsequent years, but does not get any more supplementary papers, he/she remains eligible to be promoted to higher years and “pass out” of the university, but he/she does not remain eligible to get the degree until all these supplementary papers are cleared.

         iv) also considering case (ii) if the student in his/her second year first semester, fails to clear the two supplementary papers he/she was carrying in first year first semester, and gets one more supplementary paper his/her second year first semester, his/her total number of supplementary papers becomes five, but the student still remains eligible to be promoted till now, since in his/her upcoming second year second semester examination, he/she might clear the two supplementary papers of his/her first year second semester and might not get any new supplementary paper and become eligible for promotion, since his/her number of supplementary papers gets reduced to three (four or lesser) at the time of promotion after even semester examination results. However if this student fails to clear any of this two supplementary papers of his/her first year second semester, then even if the student does not get any new supplementary paper in his/her second year second semester, he/she becomes ineligible for promotion to third year (since his/her number of supplementary papers remains five) and has to continue from second year first semester.

       v) again considering case (ii) if the student gets three new supplementary papers in second year first semester and fails to clear any supplementary paper of his/her first year first semester, the student immediately become ineligible for promotion to third year since he/she accumulates five supplementary papers in his/her odd semester examinations and cannot clear those in his/her upcoming even semester examination. Hence, he/she will be notified about that in his/her second year first semester results. However the student may continue with his/her second year second semester studies and appear for exam and try to pass in the exam papers of second year second semester and clear as many supplementary papers as possible of his/her first year second semester exams. But after his/her second year second semester, the student will have to continue in his/her second year and also clear the supplementary papers in due time.

The students of B.Tech will have to appear for one examination of SWAYAM (NPTEL) every semester, and the results of the examination will be considered similar to any other theory papers for the final grades of the student, and pass/failure in this examination will also be considered similar to any other theory examination to determine the promotion of the student to higher years of study. However, supplementary in this examination can be cleared in any semester (supplementary in odd semesters can be cleared in even semesters and vice-versa) unlike other theory papers.

6. The maximum duration for completing a programme is two times of the specified duration of a full time programme of study. For example, the 2 years MBA programme has to be completed within four years.

7. A student will not be eligible to sit for a particular examination paper (theory/practical) in a semester examination, if his/her attendance in the classes/laboratories held for that particular paper, is less than 75% in a semester, and it will be considered a backlog against the student and will be counted as a supplementary paper for application of rule 3, 4 and 5.

8. Eligibility of a student to appear in a semester examination paper in regard to class attendance as well as sessional will be finalized and published within 7 days from the date of dissolution of theoretical classes in each semester.

9. A. Calculation of Grade Point

(i). Percentage of Marks and Grade Table.

 

Percentage of Marks	Letter Grade	Grade Point
90 to 100	O (Outstanding)	10
80 to <90	A+ (Excellent)	9
70 to <80	A (Very Good)	8
60 to <70	B+ (Good)	7
50 to <60	B (Fair)	6
40 to <50 (Theory)	C (Below Average)	5
Below 40 (Theory)	F (Fail)	2
Below 50 (Practical)	F (Fail)	2
Incomplete	I	0

(ii) The Method of calculation of Semester Grade Point Average (SGPA) is as follows:

SGPA (Si) =

where Ci  is the number of credits of the i th course and G i  is the grade point scored by the students in the ith course.

(iii) For Cumulative Grade Point Average (CGPA) the calculation is as under:

CGPA =

where Si is the SGPA of the ith semester and C i is the total number of credits in that semester.

(iv) The SGPA and CGPA shall be rounded off to 2 decimal points (i.e, somebody has got 7.2345, we will write 7.23 and if it is 7.2365, we will write 7.24) reported in the transcripts.

(v)  CGPA will be converted into equivalent Percentage marks as given in the following formula.

                                        The formula is: (CGPA-0.75)*10

                                        Example: 8 CGPA= (8–0.75)*10=72.5%

B.  Degree certificate distinctions will be made on the basis of CGPA in the following manner

                Those who will get Grade ‘A’, ‘A+’ or O will be put in the category of First Class with Distinction. Those who will get grade B+ will be put in the category with First class with Honors’. Those who will get B will be put in the category of First Class. Those who will get ’C’ will be put in the category of Second class. These distinctions of merit will be mentioned in the degree certificate of the University of Engineering and Management, Jaipur students.

          C.   Coding System of Enrollment Numbering

Enrollment no of a student as will be given in the mark-sheet is explained hereunder:

Say a student’s enrollment no is 12015002001001. i.e 1(A)-2015(B)-002(C)-001(D)-001(E).

A= For general entry it is 1, For lateral entry it is 2.

B= Year of admission

C=Degree Code, i.e For MBA it is 001, for B.Tech it is 002, for BBA it is 003, for BCA it is 004, for M.Tech it is  005 etc

D=Department code of the students, i.e For CSE it is 001, for ECE it is 002, for IT, it is 003, for CE it is 004, for EE it is 005, for ME it is 006, for EEE it is 007, for BBA 008 etc

E=Serial no of a student, 001 means serial no 1 of a particular department.

10. A pool of elective subjects will be given to a B.Tech student every semester apart from his regular curriculum subjects. A student shall choose one of those elective subjects mandatorily from SWAYAM/NPTEL. The marks obtained in that SWAYAM/NPTEL will be converted to a grade point in the University results with the same mapping as per rules of sub-section 9A of Section 1.

Promotion/Failure in that SWAYAM/NPTEL subject will be considered similarly to other subjects for application of rules given in sub-section 3, 4 and 5 of Section 1.

SECTION-2: MARKS DISTRIBUTION AND ELIGIBILITY CRITERIA

11.   The University is following credit based system as given in point number 9 (A) under section 1. If a theory subject is taught for ‘X’ contact hours per week, it shall be a ‘X’ credit course, and if a laboratory subject is taken for ‘X’ contact hours per week it shall be a ‘Y’ credit course, where ‘Y’ is the next higher whole digit after ‘X/2’. For example if a theory is taught for 3 contact hours per week it shall be a 3 credit course, and if a laboratory subject is taken for 3 contact hours per week, it shall be a 2 (next higher digit of 3/2 = 1.5) credit course.

Total marks for a subject will be 100. Out of 100, end semester examination weightage will be 70 and Continuous Assessment/evaluation weightage will be 30 i.e 70+30=100.

1. There will be 30 marks for Continuous Assessment (CA). It will be done in the following manner i.e weighted average of 30 out of 100 marks.  

1. 40 marks (20 marks each) for two written mid-term examinations on descriptive type of questions and mathematics;
2. 40 marks for online test, mostly objective type questions; there has to be at least one such online test per subject in a semester. However, four such online tests per subject per semester are preferred. But that discretion will remain in the hands of respective teacher.
3. 20 marks for one viva-voce test taken by the subject teachers at the end of each semester. The Viva Voce test should be taken before the semester examination so that almost full course taught in the semester, is covered.

Total Continuous Assessment marks for a subject in a semester will be total of (i)+(ii)+(iii). Thirty percent of the total marks thus obtained i.e.  (i)+(ii)+(iii) will be taken subject wise in final University semester examination marking. That means 30 marks weightage will be there for Continuous Assessment in a semester.

2. Theoretical paper at the end semester (each subject) will be of 70 Marks. Question paper will be set for 100 marks basis.

Marks obtained will, however, be proportioned to 70 marks. Thus if in one theory paper, a student gets, say 50 marks, it will be shown 35 marks in mark sheet.

Thus marks for theory paper of 100 marks will have total of marks obtained is A+B

3. Practical Paper will be 100 marks. Distribution of Marks will be as follows:

Total Marks for Practical Course (Lab) = 100 Marks

1. Continuous assessment :- 40 Marks
2. End-semester practical examination : 60 Marks

Break –up of Continuous Assessment of Practical Course (Lab)

Minimum Number of Experiments to be conducted is 10. Each experiment will carry 4 marks as per the distribution given below:-

1. One and a half marks for conduct of experiment.
2. One and a half marks for report writing and explaining details about the utility of doing the experiment and the practical use of the experiment.
3. One mark for viva-voice test with stress to find if the student can use the experiment for solving practical problems.

This means, there will be a total of (1.5 X 10) = 15 marks for conduct of lab experiments, (1.5 X 10) = 15 marks for laboratory report writing, (1 X 10) = 10 marks for viva-voce.

In case, number of experiments prescribed for the course is less than 10 or the number of experiments actually conducted by the department is less than 10 due to some practical constraints, then the 40 marks will be distributed accordingly ( i.e. Pro-rata basis). Also, if the number of experiments prescribed  for a course is more than 10, then the said 40 marks will be distributed accordingly ( i.e. Pro-rata basis).

1. Attendance and Eligibility criteria

A student will not be eligible to sit for a particular examination paper (theory/practical) in a semester examination, if his/her attendance in the classes/laboratories held for that particular paper, is not less than 75% in a semester, and it will be considered a backlog against the a student, will be counted as a supplementary paper for application of rule 3.

SECTION-3: PROMOTION WITH BACK PAPER EXAMINATION & DEBARMENT OF READMISSION IN THE UNIVERSITY.

12.   Back paper examination/s will be held every year along with next year’s regular examination/s of the paper/s concerned.  For students going out of 4th year, carrying supplementary paper/s if any, separate back paper examinations will be held within six months from the date of declaration of the result of the final year second semester examination in the subject/s concerned, and will be held every six months from then onwards till the supplementary paper/s are all cleared or the stipulated time as in sub section 6 of section 1 is over, leading to cancellation of degrees of the concerned student in the later case.

13.   The process of publication of results of a semester examination followed by review will generally be completed within 60 days from the date of completion of a semester examination.

14.   In case a student cannot pass all the examination papers as per rules and procedure within the stipulated time as in Sub-section 6 of section 1, he/she shall not be eligible for readmission in the University in any course of study.

SECTION-4: FAILURE TO GET PROMOTION

15.   A student who fails to get promoted to the next year of study, may continue his/her studies from the first semester of that year of study in the same course during the next academic year and has to clear all his/her supplementary examination/s as well as sessional papers of the concerned semester accumulated till now and will have to attend classes like a regular student for the subjects in that year in which he/she had to repeat. Eligibility criterion based on class attendance shall also be applicable to him/her for the concerned subject of that year in which he/she had to repeat.

SECTION-5: GENERAL RULES

16.   From the second semester onwards, all students will have to enroll within seven (7) working days of the beginning of a semester. A student is eligible for enrolment if he/she has paid all the dues for the semester in advance. His/her name will be put on attendance register after all dues are cleared in advance for the semester.

SECTION-6: SEMESTER DURATION

17.   An Academic year shall be of two semesters, each semester of around 15 to 16 weeks’ or minimum of ninety calendar days. The academic calendar will be notified by the University each year prior to at the start of the Academic Session.  Academic programmes will be as per UGC norms.  

SECTION-7:- INSTRUCTIONS ON PAPER-SETTING / MODERATION / EVALUATION OF EXAMINATIONS

18.   Appointment of Paper–Setters/Examiners/Moderators: The Board of Studies shall draw a panel of paper-setters/examiners/moderators one month before every semester and forward the same to the Controller of Examination, who shall appoint the paper-setters / examiners / moderators. While drawing the panel, the Chairman of the Board shall take into consideration the confidential aspect of the assignment so as to make it fool-proof. Criteria for recommending the names shall be as under:

 

18.1. Paper-Setter: (i) The teachers from both the University academic Department/Centres, and/or external from academic departments of other UGC recognised Universities and reputed AICTE approved colleges may be appointed.

         (ii) Shall be a teacher in the subject concerned or from Industry with at least five years experience in relevant field.

18.2. Examiner: (i) Shall have teaching experience in the subject concerned at under-graduate level.

(ii) A panel of external as well as internal examiners will be made by the Board of Studies concerned (comprising internal & external members).

N.B. Ordinarily not more than 300 scripts shall be allotted to one examiner per paper.

18.3. Moderation Board: (I) A Moderation Board shall be formed for each subject by the Board of Studies concerned (having internal as well as external members) comprising internal as well as external members. The moderation board shall have a tenure of 3 years. Dean of faculty will recommended the moderation Board to President (Vice Chancellor) for approval.

(II) Functions of the Moderation Board:

(i)  To ensure that a question paper has been set strictly in accordance with the syllabus and instructions given by the University covering all broad areas adequately.

(ii) To delete questions set from outside the syllabus and to make necessary substitution, if required.

(iii) To remove ambiguity in the language of a question, if any.

(iv) To moderate all the questions properly giving ample opportunity to candidates of average and exceptional capabilities.

(v) To ensure proper distribution and indication of weightage of marks for each question or parts thereof, time prescribed for the paper and to correct error/s, if any, in this regard.

(vi) To bring to the notice of the Controller of examination, lapse or omission on the part of the paper-setter, if any.

18.4. Moderation of Examination Results: (I) There shall be a Moderation Board, if need be, to moderate results of each examination and it shall consist of:

(1) Dean/s of Schools to be nominated by the Vice-Chancellor- Chairman.

(2) Head of the Department (Ex-officio).

(3) Controller of Examinations – Convener.

(II) Term of the office of the members of the Board shall be three years which may be shortened on any ground likely to affect/prejudice the confidentiality of examination results.

(III) The duties of the Board shall be as under:

 (i) The Board shall scrutinise the statistics of results prepared by the tabulators and moderate the same, if need be, before the declaration/publication of results.

 (ii) As a matter of policy, the candidates having shortage of upto 2% marks to pass a subject shall be given grace upto 2% marks in the subject concerned. This will be independent of the grace marks, if any, recommended by the Moderation Board.

(iii) No grace mark shall be awarded after the declaration/publication of result.

18.5. Evaluation: (I) There shall be a 2-tier system of evaluation of answer-scripts for which purpose there shall be a Examiner as appointed by the Dean in consultation with the Head of the department. Paper setter & evaluator of a paper should not be same person. Effort should be there to involve external paper setters and external evaluators. Ten percent of the evaluated paper may be re-evaluated by second evaluator. However, this is not mandatory.    

(i) Chief-Examiner: It shall be the duty of the Examination department to send all the evaluated answer scripts, paper-wise, along with the markbooks received from the Examiners to the Chief Examiners alongwith a copy of the instruction for scrutiny.

It shall be the duty of the Chief Examiner to scrutinise the evaluated answer scripts according to the instruction given by the Controller of Examination. If any wide variation in evaluation is detected, she/he shall refer the matter to the Examination department for doing the needful. She/he shall conduct a check-evaluation of at least 15% of the total number of answer-books allotted to her/him. She/he will have the powers to re-evaluate any or every script allotted to her/his Examiners. But she/he shall not erase or obliterate the marks awarded by the original Examiner when she/he reassesses any script and if there is variation between her/his marks and the marks awarded by the original examiner, she/he shall clearly score off the marks awarded by the original Examiner, and award her/his own marks beside that. While scoring off the original marks the Chief Examiner shall take special care to see that the former marks are still clearly visible. If she/he finds very wide variation between her/his marks and those of original examiner, she/he shall make special mention of such cases in the final report which she/he submits to the Controller of Examination regarding the performance of each and every Examiner placed under her/him.

Besides check- evaluation of 15% of the scripts of each and every Examiner, it shall also be her/his duty to scrutinize each and every paper of all examiners under her/him.

Scrutiny does not mean re-evaluation. It means only checking up as to whether all questions have been marked, both inside and on the facing sheet of the Answer script, check-up the correctness of the totaling of marks and posting of the same in the mark book. Correction of marks effected by her/him at the time of scrutiny shall be initialed in the answer-scripts as well as in the mark-book with red ink.

(ii) Examiners: It shall be the duty of each and every Examiner to carry on evaluation of answer scripts sent to her/him according to the instructions she/he receives. Immediately on receipt of answer scripts from the University, she/he shall check up whether all the scripts as mentioned on the cover of the packet are there. Discrepancies if any, shall be reported immediately to the Controller of Examinations. She/he shall complete the evaluation within the prescribed time and return the evaluated answer scripts with the Markbook to the Examination department on or before due date.

18.6. General: (I) Special care shall be taken by the Controller of Examination, the Chief Examiner and Examiners to maintain confidentiality relating to matters of evaluation.

On completion of the scrutiny work, the Chief Examiner shall send the packets of answer scripts along with the markbooks directly to the Controller of Examination. Malpractice, if any, detected during the course of evaluation and scrutiny, has to be referred by them directly to the Controller of Examinations.

(II) Correspondence relating to Examinations shall be carried on most confidentially and all envelops containing correspondence relating to Examination shall bear the superscription “Confidential”. All correspondence to the Controller of Examinations shall be carried on in her/his personal address. No post card shall be made use of, for any correspondence relating to matters of Examination. The assignment of evaluation or anything relating to that shall not be divulged or let known in any manner to anybody. Correspondence at every stage shall be reduced to the absolute minimum. Unnecessary correspondence with the Chief Examiner or the Controller of Examination or the University shall be avoided. Special care must be taken to ensure absolute punctuality in matters relating to the schedule of evaluation, dispatch of answer-books and submission of mark-books.

(III) The External Examiners appointed for the Practical Examinations shall reach the allotted stations before the commencement of the concerned Practical examinations. Failure on the part of any external examiner to reach the allotted station on the due date & time will be reported by the concerned internal Examiner to the Controller of Examinations.

18.7. Remuneration: Chief Examiner, Paper-Setters, Moderators, Examiners, Practical examiners, Internal examiners, staff and others engaged for an examination shall be paid remuneration for examination work, which may be fixed by the  Board of Management from time to time.

Chief Examiner, Members of the Moderation Board, Controller of Examinations, Paper-Setters, Moderators, Examiners, Practical examiners, Internal examiners, staff and others engaged for an examination shall endeavour to ensure utmost confidentiality and integrity at various stages of work of any examination, including paper-setting, moderation and printing of question papers, evaluation of answer scripts, any other work connected to any examination of the University, and thus uphold the sanctity and fairness of the University examinations.

The above examination rules were approved by the Board of Management of the University of Engineering & Management, Jaipur, held on 7th December, 2017 and will remain valid until amendment by the Board of Management of the University of Engineering & Management, Jaipur, or as required to be amended by UGC/AICTE/MCI or Government of Rajasthan, if any.

By order of the Board of Management of

the University of Engineering and Management, Jaipur

(Banani Chakrabarti)

Registrar